Property Administrator

Updated on: 18 Oct 2017

Reports to: Property Manager, Triten Real Estate Partners.

 

PURPOSE:

The property administrator is accountable to protect, maintain and enhance the value of Triten’s commercial Houston real estate assets in order to maximize the owner's financial return and for the benefit of the tenants, consumers and the community. This is accomplished by directing the portfolio’s operational activities, as well as coordinating with leasing and upper management. Currently the portfolio of assets includes a 200,000 SF office building as well as a 1,000,000 square foot industrial portfolio. It is anticipated that these holdings will grow periodically over the coming year. The job will be high energy, fast paced, with a high degree of growth and upward mobility. Triten seeks highly motivated, self-starter individuals to complement its quickly expanding needs.

DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Demonstrate a positive, professional, and client-oriented attitude about the company with coworkers, tenants, clients and the public whether contact is by mail, telephone, or in person. Constantly strive for improvements in work process and results to better meet client's expectations.
  2. Assist Property Manager to assure that the company’s efforts fully meet and exceed contractual property management obligations.

  3. Represent the company as a brand ambassador, with a focus on tenant satisfaction. Event planning to build relationships among tenants will be expected.

  4. Collect vendor W-9’s, COI’s, and input into accounting system.

  5. Assist Property Manager with contract creation.

  6. Code and enter invoices for the Property Managers approval into the accounting system. Upon approval attach invoice copies to A/P in Yardi. Ensure all invoices are paid and mail vendor checks.

  7. Check lockbox and enter rents daily, summarize batch for approval, and forward to Accounting.

  8. Monitor tenant accounts and prepare default letters on standard form.

  9. Input new leases for PM review.

  10. Support tenant relations and coordinate requests for repairs and maintenance. Utilize and monitor work order system. Manage access cards.

  11. Obtain tenant approval for work and create bill backs and invoices.

  12. Liaison with other disciplines/departments within the company to provide a team approach to the management of real estate. Coordinate the activities not directly controlled by the manager but directly related to each property i.e.: production of revenue statements, insurance monitoring, leasing, marketing and promotions, capital improvements, accounting/financial reporting and legal services.

  13. Establish and maintain collaborative working relationships between departments, with coworkers and particularly with other members of a project team.

  14. Keep abreast of new technologies, systems and procedures related to property management.

KNOWLEDGE AND SKILLS:


    • Communication Proficiency.

    • Business Acumen.

    • Adaptable/Creative.

    • Customer/Client Focus.

    • Decision Making.

    • Financial Management.

    • Results Driven.

 

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

 

POSITION TYPE/EXPECTED HOURS OF WORK

This is a part-time position.

TRAVEL

No travel is expected for this position at this time.

REQUIRED EDUCATION AND WORK EXPERIENCE:

  1. Bachelor’s Degree

  2. Minimum 2 years’ experience in property management.

  3. Experience in Yardi & Excel required.

PREFERRED EDUCATION AND WORK EXPERIENCE:

  1. Courses in real estate.

  2. CSM, CPM or RPA credentials.

  3. Experience with Business Development or Sales.

* The above major ongoing responsibilities describe only the essential job functions and are not intended to be a complete list of all duties and responsibilities. All job functions must be performed in accordance with Triten Corporate policies and procedures. 

Desired skills

Accounting / Bookkeeping
Customer Service

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